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Clearing a 12,000-Invoice Backlog with an AI Agent

An AI agent that matches, disputes, and reconciles carrier invoices end-to-end.

Build Your Reconciliation Agent

About the Project

An AI agent connects ERP and TMS to three-way match invoices, resolve exceptions, and file disputes.

Industry

Logistics & Supply Chain

Freight payables run against hundreds of contracted carrier rate agreements.

  • Freight Invoicing
  • Carrier Rate Agreements
  • Accounts Payable
Business Type

National 3PL Provider

A high-volume AP team processing more than 12,000 carrier invoices a month.

  • Third-Party Logistics
  • High Invoice Volume
  • Multi-Carrier Network
Core Offering

AI Invoice Exception & Reconciliation Agent (Bonami X AI)

Three-way match, autonomous exception resolution, dispute filing, and close-ready reconciliation.

  • Three-Way Match
  • Exception Resolution
  • Dispute Automation
  • GL Coding
Integrations

ERP + TMS, audit-ready

The agent reads rates, shipment records, and invoices from the systems already in place.

  • ERP Connection
  • TMS Connection
  • Full Audit Trail
Measured Impact

$1.4M recovered in year one

Exception rate fell from 22% to 6% and the AP cycle from 40+ days to 12.

  • 80% Less Handling
  • 6% Exception Rate
  • 12-Day AP Cycle
Build your idea

Talk to our experts

Scope your own invoice reconciliation agent with our AI finance team.

  • Free Consultation

The Challenge

Exceptions were draining margin and staff time.

22%
Of the 12,000+ carrier invoices arriving each month, roughly 22% were flagged as exceptions. Every one required a manual three-way match against the contracted rate, the shipment record, and the invoice itself — slow, repetitive work that scaled directly with volume.
40 days
Overbilling and duplicate charges routinely slipped through, and there was no consolidated view of open disputes or where margin was being lost. The AP cycle had stretched past 40 days, straining carrier relationships and complicating the monthly close.
Audit-Ready
The provider needed to process exceptions at machine speed while keeping every decision explainable and auditable for finance leadership.

From a 40-day AP cycle
to 12 days with an
autonomous reconciliation agent

Recover Your Margin Leakage

Our Solution

  • Automated Three-Way Match

    Automated Three-Way Match

    Automated Three-Way Match

    • Matches each invoice against the rate agreement and shipment
    • Auto-approves clean matches straight to payment
    • Applies fuel surcharge and accessorial logic automatically
  • Exception Classification & Routing

    Exception Classification & Routing

    Exception Classification & Routing

    • Categorizes rate, accessorial, duplicate, and weight mismatches
    • Resolves routine exceptions against contract terms
    • Routes only ambiguous cases to AP with evidence attached
  • Autonomous Dispute Handling

    Autonomous Dispute Handling

    Autonomous Dispute Handling

    • Files dispute correspondence from matched evidence
    • Tracks each dispute and follows up on stale cases
    • Reconciles credits and adjustments to the original invoice
  • Continuous Reconciliation & Reporting

    Continuous Reconciliation & Reporting

    Continuous Reconciliation & Reporting

    • Applies GL coding and close-ready reconciliation continuously
    • Live margin-leakage dashboard by carrier, lane, and charge
    • Full audit trail of every match, exception, and dispute
  • Carrier Contract & Rate Sync

    Carrier Contract & Rate Sync

    Carrier Contract & Rate Sync

    • Keeps rate tables current as contracts and amendments are signed
    • Applies annual rate increases from their effective date, not on discovery
    • Flags invoices billed against expired or superseded terms

Key Challenges We Solved

Hover a row to see what changed.

Why They Chose Us

An agent that plugs into your ERP and TMS, resolves routine exceptions, and logs every decision.

The Results

Every number below was measured in production after launch — not projected in a pitch deck.

80%

Less Exception Handling Time — Freed the AP team for higher-value work

6%

Invoice Exception Rate — Down from 22%

$1.4M

Overbilling Recovered — Within the first year

12 days

Accounts-Payable Cycle — Down from 40+ days

Global presence

Three offices. One team.

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